Free to read, print and share
Printable Guides for Your Band
Short PDF guides for each job in the band, from going live to packing folders. Read them before you sign up, hand them to your board, or print them for the folks who'd rather have paper.
Getting started
For the leadership team setting up
Directors and leadership
For directors, presidents and board members
The Weekly Update at a Glance
One page for the leadership team: the weekly rhythm, what the app fills in, what leadership adds, and what’s guaranteed.
PDF · 1 page
The Weekly Update: a Handout
A one-page overview to share with your board when you’re deciding whether to use it.
PDF · 1 page
Scheduling Rehearsals
Put rehearsals on the calendar with or without a concert, block out a whole season in one pass, and track the countdown to each performance.
PDF · 5 pages
Day-of Rehearsal RSVPs
How tonight’s absences travel from a member’s one-tap reply to section leaders, directors and the chair counts.
PDF · 2 pages
Sign-up Performances
A concert only part of the band plays: pick the players, or let members volunteer from a one-tap link.
PDF · 2 pages
Photo & Social Media Permissions
Record each member’s answer to “can we use your photo?”, with who said it and when, and check it before you post.
PDF · 4 pages
Librarian
For whoever keeps the music
Music Folders: Librarian’s Guide
First-time setup, numbering your folders, scanning instruments, the pull list and what to do when you’re short, then building, labeling and packing.
PDF · 9 pages
Music Folders at a Glance
One page for your board and librarian: the three steps, what the system works out for you, and what prints.
PDF · 1 page
Music Books
Music you own as printed part books: look the book up by name, tick the part books you have, and every title is ready for a program.
PDF · 1 page
Equipment
For your equipment manager
Complete planInstrument Loans Guide
Setup, checking out and signing (online or on paper), following a loan while it’s out, check-in, missing accessories and repairs.
PDF · 6 pages
Instrument Loans at a Glance
One page for your board and equipment manager: the four steps of a loan and what the system guards.
PDF · 1 page
Volunteers and drivers
For whoever organizes help, and for every member
Help Wanted
Ask for help on a concert or a work day, make teams for jobs only some people can do, and see the hours for a grant.
PDF · 1 page
How to Help Your Band
A one-page handout for members: find a job, sign up with one tap from an email, and bring someone along.
PDF · 1 page
Driver Trips
For bands that pay drivers: set your rates once, the driver records the trip, the treasurer approves it from an email.
PDF · 1 page
Treasurer
For whoever collects dues
Complete planMembers and section leaders
To hand to your players
Section Leader Quick Guide
Seat your section, record the absences people tell you about, and message your players, from a computer or a phone.
PDF · 1 page
Backstage Baton on Your Phone
About a minute to put Backstage Baton on the home screen of an iPhone or Android phone. Optional: everything also works from email.
PDF · 1 page
Rather have someone walk you through it?
Book a walkthrough and I'll show you the parts your band will use. Once you're in, the Help Center inside the app has step-by-step articles for each screen.